Who is already away?
Team and location views make overlapping approved absences visible before the decision is made.
Staff holiday planner for small businesses
See who is away before you approve the next request.
LeaveVia gives managers a shared view of staff holidays and other leave alongside the request, balance and approval record that sits behind each absence.
It is designed for small teams that need a reliable holiday planner without adopting a full HR suite.
30 days free. No card required to start. Nothing is charged until the trial ends.
The planning problem
A wall chart shows absences. Managers need the context behind them.
A useful holiday planner should answer three questions quickly: who is already away, how much leave does this person have left, and what happens to team cover if the request is approved?
What balance is left?
The request sits alongside a ledger-backed balance rather than a number copied from a separate sheet.
Will the team still have cover?
Configured coverage rules can flag when an absence would take available staffing below the minimum you chose.
From request to shared calendar
One holiday process instead of three disconnected tools.
Employees request leave
People enter the dates in LeaveVia, see their own balance and keep the request in one place instead of sending it through email or chat.
Managers review availability
The approver can see other absences and coverage context before accepting or declining the request.
Approved leave stays recorded
The decision updates the leave record and can sync approved leave to connected Google or Outlook calendars while LeaveVia stays the source of truth.
More than a visual planner
The details that make a holiday planner usable all year.
- Annual leave and other configurable leave types
- Part-time and custom working patterns
- Leave years, accrual and carry-over rules
- Public holiday calendars
- Half-day and part-day requests
- Reports and CSV exports
Still planning in Excel?
Use the spreadsheet until the workflow becomes the problem.
For a very small team, a spreadsheet can be enough. We provide a free template so you can start there without creating an account.
Need a quick balance check?
Our free balance calculator shows the effect of entitlement, carry-over, leave already taken, future approved leave and pending requests. It is a planning tool and does not calculate statutory entitlement.
Open the annual leave balance calculatorFrequently asked
Staff holiday planner questions.
What is a staff holiday planner?
A staff holiday planner shows who is away and helps a team manage holiday requests, approvals and balances. LeaveVia combines the planner view with the underlying leave records so managers do not have to keep a separate spreadsheet and calendar aligned by hand.
Can managers see who is already off before approving a request?
Yes. LeaveVia shows team availability in the leave workflow so a manager can review existing absences before deciding. Coverage rules can also warn when availability would fall below a configured minimum.
Does LeaveVia work for part-time employees?
Yes. Working patterns can be configured per employee so leave is handled against the days that person actually works.
Does a holiday planner replace payroll or employment-law advice?
No. LeaveVia is a leave and availability tool. It does not run payroll and its configurable policies do not replace checking your rules against the employment law that applies to your organisation.
Give your team one place to plan leave.
Start a 30-day free trial with your own team and policy. No card is required to begin.