For agencies
Leave planning that works around client deadlines.
Creative, digital, marketing, PR and design agencies of roughly 10 to 50 people run on small specialist teams and fixed client dates. One unexpected week off can put a delivery at risk.
LeaveVia keeps leave requests, balances and team availability in one place, so account and delivery leads can approve time off knowing exactly what it affects.
Start with a 30-day free trial. No card is required to start, and nothing is charged until your trial ends.
The reality today
Why leave is harder in an agency than the calendar suggests.
Overlapping client deadlines
Several accounts peak in the same week, and a request that looks harmless in isolation lands on the busiest day of the quarter.
Single-specialist cover
When one person owns motion, paid media or a key client relationship, their absence is not interchangeable with anyone else's.
Spreadsheet drift
Balances live in a spreadsheet that only one person maintains, and the numbers quietly stop matching what people have actually taken.
Approvals scattered in Slack and email
Requests are agreed in a thread and never recorded, so nobody can say later what was approved, by whom, or when.
Hybrid and remote teams
With people in different places and countries, working from elsewhere gets confused with being on leave.
What LeaveVia gives you
Everything an agency needs for leave — and nothing it does not.
Balances people can trust
Entitlements and balances are calculated from a recorded ledger, so employees and admins see the same figures.
Approval workflow
Requests go to the right approver, with a clear decision and a permanent record of what was approved.
Team availability and coverage
See who is already away before deciding, with a warning when cover in a team gets thin.
Leave policies and public holidays
Configure leave types, leave years, working patterns and the public holiday calendars your offices follow.
Calendar sync
Approved leave can appear in connected Outlook or Google calendars, while LeaveVia stays the source of truth.
Reports and exports
Export leave taken, balances and history when finance, a client audit or a year-end review needs it.
Deliberate scope
LeaveVia is a leave tool, not another agency platform.
It sits alongside the tools you already use for delivery and finance. We keep the scope narrow on purpose, so it stays quick to set up and easy for the whole team to use.
- Not project management
- Not time tracking or timesheets
- Not payroll
- Not a full HRIS
Visible enough to plan around, private by default
Colleagues can see who is away so the team can plan cover, while balances, leave history and sensitive detail stay restricted to the employee, their manager and workspace administrators, according to role-based access.
Ready to try LeaveVia with your team?
Start a 30-day free trial in a few minutes — no card required. Prefer to talk it through first? Contact us and we will come back to you.