Leave management for small teams
Leave management without the HR complexity.
Know who's away. Track every balance. Approve leave with confidence — without spreadsheets, email chains or staffing surprises.
Controlled early access — no card required, and you will not be charged.
Leave and team availability, simplified.
Team Overview
August 202612
Away today
7
Pending requests
18
Remaining balance
Upcoming absences
- Maria PapadopoulosAnnual Leave17–21 Aug
- John WilliamsAnnual Leave19–20 Aug
- Elena RossiAway20 Aug
Staffing warning · 20 August — available staff below configured minimum.
Leave Request
17–21 August
5 days
Balance after approval: 13
The promise
Everything your team needs to manage leave — in one place.
LeaveVia gives small businesses a simple way to request, approve and track employee leave while keeping balances, team availability and staffing needs clear.
No complicated HR suite.
One focused product for leave — not a platform you have to grow into.
No manual spreadsheets.
Balances, carry-over and history are calculated and recorded for you.
No chasing managers for answers.
Requests, approvals and availability live in one shared place.
How it works
Leave management in three simple steps.
Employees request leave
Leave type
From
To
5 working days
18 days available
13 remaining after approval
Managers see the full picture
- Balance
- 18 days
- Team availability
- 5 of 8
LeaveVia handles the rest
- 1Approved
- 2Balance updated
- 3Leave ledger
- 4Team calendar
- 5Employee notified
Annual Leave 2026
Ledger- Annual entitlement
- +24
- Carry-over
- +3
- Leave taken
- -7
- Adjustment
- +1
21
Available
3
Pending
18
Projected
Balances & ledger
Every balance has a history.
LeaveVia doesn't just show a number. Every entitlement, carry-over, adjustment and approved leave transaction is recorded so balances can always be understood and verified.
- Clear.
- Auditable.
- No mystery balances.
Smart leave policies
Your leave rules. Automated.
Set entitlements once and let LeaveVia apply them. Service-based increases, pro-rata starters and leavers, accrual, carry-over limits and custom leave years are all configurable — and different employees or teams can follow different policies.
Standard Annual Leave
ActiveBase entitlement
20 days
Service increases
- 5 years22 days
- 10 years24 days
- 15 years26 days
Carry-over
Max 5 days
Expires
31 March
Half days
Allowed
Team availability
Know who's away before it becomes a problem.
LeaveVia checks each request against who is already away and the staffing your team needs — so approvals happen with the full picture.
Week of 17 August
Team: OperationsMonday
- Maria — Away
Tuesday
- Maria — Away
- George — Training
Wednesday
- Maria — Away
- Anna — Away
Thursday
Full team available
Friday
Full team available
Team coverage
5
Available
6
Minimum required
Staffing warning
Approving this request would reduce available staffing below the configured minimum.
You decide how strict it is
- Warn only
- Require confirmation
- Block approval
Your team at a glance.
11
Available
2
Away
1
Training
No checking emails. No messaging five people. No spreadsheet archaeology.
Employee & manager
Simple for employees. Useful for managers.
Employee
Annual Leave
18 days available
Upcoming
17–21 Aug
Approved- Check balance
- Request leave
- Track requests
- View history
Manager
Maria Georgiou
Annual Leave · 17–21 August
18
Available
13
After approval
Staffing warning · 2 colleagues already away.
Reporting
Useful information — without an HR analytics department.
The reports a small business actually uses: what people have left, what's coming up, what expires soon and where staffing is tight. Export whenever you need it.
Leave reports
2026- Current balances42 employees
- Upcoming leave17 requests
- Expiring carry-over6 employees
- High unused balances4 employees
- Staffing conflicts2 dates
Integrations
Keep leave where your team already works.
Approved leave can automatically appear in connected employee calendars.
Microsoft Outlook
Sync approved leave to Outlook calendars.
Google Calendar
Sync approved leave to Google Calendars.
LeaveVia remains the source of truth, so external calendar changes never silently change an approved leave record.
Security & privacy
Employee data deserves serious protection.
Privacy and security are built into LeaveVia — not added afterwards.
- Role-based access
- Tenant data isolation
- Private document storage
- Audit trails
- Retention controls
- Employee data export
- Controlled deletion
- Restricted access to sensitive leave information
A colleague may only need to know that someone is “Away” — not why.
Privacy by design.
International
Built for teams beyond one country.
LeaveVia is designed as an international SaaS platform with configurable leave policies, privacy controls and regional compliance architecture.
Configuration supports regional differences — it does not replace legal advice or guarantee compliance with local employment law.
- European Union / EEA
- United Kingdom
- United States
- Canada
- Australia
Onboarding
From spreadsheet to LeaveVia in minutes.
- 1Create your company
- 2Set your working week
- 3Configure your leave policy
- 4Import employees
- 5Assign managers
- 6Set opening balances
- 7Invite your team
- Import from Excel / CSV
Plans
Simple plans, sized by your team.
LeaveVia is in public beta. Every new workspace starts on a 30-day Team trial with no card required, and continues on the Free plan afterwards. These are our launch prices — paid plans are not on sale yet, so nothing is charged today.
Showing monthly prices in Euro (EUR).
Free
€0forever
Up to 3 users
Stays free.
Team
Trial plan€11.90/ month
Up to 10 users
Included in your 30-day trial.
Growth
€22.90/ month
Up to 25 users
For growing teams.
Business
€39.90/ month
Up to 50 users
For established teams.
In every workspace
- Leave requests and approvals
- Balances and immutable leave ledger
- Custom leave types
- Carry-over and expiry
- Working schedules
- Public holidays
- Team availability
- Notifications
- Reports and CSV export
- Audit trail
- Microsoft & Google sign-in
Leave management for every plan
- Service-based automatic entitlements
- Advanced accrual rules
- Advanced carry-over and expiry
- Staffing coverage rules
- Availability conflict warnings
- Multiple locations
- Google Calendar and Outlook sync
- Enhanced privacy controls
No credit card required — checkout opens later in the beta. Need more than 50 users? Talk to us.
Why LeaveVia
Built for businesses that need leave management — not another HR system.
Full HR platforms can be powerful. They can also be expensive, complicated and filled with tools a small business never uses.
LeaveVia focuses on one problem and aims to solve it extremely well.
- Who is away?
- How much leave do they have?
- Can I approve this request?
- What happens next?
That's it. And that's the point.
FAQ
Questions, answered.
Stop managing leave in spreadsheets.
Give employees a simple way to request leave and managers the information they need to approve it confidently.
Controlled early access — no card required, and you will not be charged.