Dates and working days
Record the period requested and the working days it uses for that employee.
Free holiday request form template
A simple holiday request form you can fill, print and keep.
Use this free template when your team still handles annual leave requests manually. It captures the dates, working days requested, cover notes and the manager decision in one record.
No signup is required. The form has no submit action and does not send the fields below to LeaveVia.
Holiday request form
Employee leave request
This form records a request and a manager decision. It does not itself confirm entitlement or approval.
Leave requested
Manager decision
Planning template only. Check the employee's actual balance, working pattern, your organisation's policy, staffing needs and any applicable requirements before making a decision. Store completed forms according to your organisation's privacy and retention practices.
What to record
Keep the request and the decision together.
A useful manual form is less about paperwork and more about avoiding ambiguity. The key details should be clear before anyone marks the leave as approved.
Balance context
Check the current balance in your own records rather than treating this form as the source of truth.
Team coverage
Note any handover or cover arrangement that matters for the dates requested.
A clear decision
Record whether the request was approved or declined, by whom and when.
One retained copy
Keep the completed record where your organisation normally stores employee documents.
Only necessary information
Avoid collecting sensitive details that are not needed to decide an ordinary annual leave request.
When the form becomes admin
Manual forms work best while the process is still genuinely small.
If requests, balances and who-is-away information need to be reconciled across several files or inboxes, a shared workflow usually becomes easier to maintain.
Common questions
Using the free holiday request form.
Is this holiday request form template free?
Yes. You can fill in the form in your browser and print or save it as a PDF without creating an account.
Does the form calculate holiday entitlement?
No. It records the request and decision only. Check the employee's balance, working pattern, policy and any applicable rules separately before approving leave.
Does completing the form approve the holiday?
No. The form records a request. A manager still needs to review the dates, balance and team coverage and then record the decision.
Can I save the completed form as a PDF?
Yes. Use the Print or save as PDF button, then choose your browser's Save as PDF option where available.
Does this page submit the form fields to LeaveVia?
No. This template has no submit action. The fields are for local browser use so you can print or save your own copy.