Requests arrive in different channels
A message in chat, an email to a manager and a note in a spreadsheet can all refer to the same holiday without any one record being definitive.
Holiday request software for small teams
Make holiday requests easy to send, review and approve.
LeaveVia gives employees one clear place to request time off and gives managers the balance and team-availability context they need before they approve it.
It is built for small businesses that want a reliable holiday request workflow without buying a full HR suite.
30 days free. No card required to start. Nothing is charged until the trial ends.
Why the request workflow matters
A holiday request is simple. Keeping every part of it in sync is not.
Email and chat work until requests, balances and staffing decisions start living in different places. Then a straightforward approval becomes another admin task to reconcile later.
Managers approve without enough context
A date may look available until somebody remembers another teammate is already away or the requester has less leave remaining than expected.
Employees chase for updates
When the decision sits in an inbox, employees do not always know whether the request is pending, approved or still waiting for somebody else.
Balances get updated later
If the request and the leave record are separate, a correct approval can still leave an incorrect balance until somebody remembers to update it.
How it works
One request, one decision path, one shared record.
Employee sends the request
The employee chooses the dates and submits the request in the browser instead of sending a message that somebody has to copy into another system.
Manager reviews the full picture
The manager can check the working days used, the employee's balance and team availability before deciding.
Everyone works from the same record
The decision, balance movement and availability view stay connected, so the request does not become a separate spreadsheet, inbox and calendar problem.
What managers can check
Approve with the information beside the request.
The aim is not to make approvals more complicated. It is to put the important information in the same workflow so managers do not have to reconstruct it from several tools.
- The dates requested and working days used
- The employee's current leave balance
- Who else is already away
- Configured staffing coverage warnings
- The request and approval history
- The leave policy and working pattern that apply
Related leave tools
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Common questions
Holiday request software: what small teams usually ask.
What is holiday request software?
Holiday request software gives employees a consistent place to request annual leave and gives managers a structured way to review, approve or decline it. It replaces scattered requests across email, chat and spreadsheets with one shared workflow.
Can employees see their remaining leave before requesting time off?
Yes. LeaveVia lets employees see their own balances and leave history, while managers can review the request with the relevant balance and availability context.
Can managers check who is already away before approving a request?
Yes. LeaveVia includes team availability views and can show configured coverage warnings when a request would leave a team below its chosen minimum.
Is LeaveVia a full HR or payroll system?
No. LeaveVia is focused on leave requests, approvals, balances, policies and team availability. It is designed to sit alongside payroll and other HR systems rather than replace them.
Move holiday requests out of inboxes and spreadsheets.
Start with your real leave policy and a small team. No card is required to begin the 30-day trial.