Requests and approvals stay connected
Employees submit leave in the browser and managers review the same request record, dates, working days used and balance context before deciding.
Absence management software for small teams
Manage employee absence without building a full HR stack.
LeaveVia brings leave requests, approvals, balances and team availability into one focused absence management workflow for small businesses that have outgrown spreadsheets, email and chat.
It is designed for teams that need a reliable record of planned leave and other configured leave types without adding payroll, recruitment, performance management or attendance clocking they do not need.
30 days free. No card required to start. Choose a plan before the trial ends to continue.
What absence management means here
Keep the absence record, decision and availability context together.
Small teams rarely need another disconnected list of dates. They need to know what was requested, what was approved, what balance remains and who else is already away.
Balances have a record behind them
Entitlement, accrual, carry-over, manual adjustments and approved leave feed the leave record instead of being reduced to one spreadsheet cell.
Team availability is visible before approval
Managers can see who is already away, with configured coverage warnings when an absence would take staffing below the organisation's chosen minimum.
For planned leave and configured absence types
Use your own leave policies instead of forcing every absence into one rule.
LeaveVia supports configurable leave types, policies, working patterns, leave years, accrual and carry-over settings so the workflow can reflect how your team actually manages time away.
- Configure the leave types your organisation uses
- Apply different policies and entitlements where needed
- Handle full-time, part-time and custom working patterns
- Use public holiday calendars alongside employee working days
- Record half-day and part-day leave where configured
- Export reports and CSV files when you need a wider review
Visibility before the decision
Absence management is also about who is still available.
A request can look reasonable in isolation and still create a coverage problem. LeaveVia puts team availability into the approval workflow so managers do not have to check a separate wall chart, spreadsheet or shared calendar first.
Before approving, managers can review:
- • the dates and working days in the request
- • the employee's current leave balance
- • approved absences already affecting the team
- • configured coverage warnings for the relevant team or location
Absence records without spreadsheet ambiguity
Keep balances explainable when policies and adjustments change.
A remaining-days figure is much easier to trust when the entitlement, carry-over, adjustments and approved leave behind it are recorded rather than overwritten.
Spreadsheet approach
A total can be changed without preserving why it changed, requests may live in a different channel and the shared calendar can become a separate version of the truth.
LeaveVia approach
The leave ledger, request, approval and availability view stay connected so managers can follow the record instead of reconstructing it from several tools.
Focused scope
What LeaveVia does not try to replace.
Clear scope matters. LeaveVia is leave and team availability software, not a general-purpose employee monitoring or HR compliance platform.
- • It does not run payroll or recruitment.
- • It does not clock attendance or working hours.
- • It does not determine statutory leave entitlement.
- • It does not replace employment-law or HR advice.
Related LeaveVia workflows
Choose the page that matches the problem you are solving.
Common questions
Absence management software: what small teams usually ask.
What is absence management software?
Absence management software gives a team one place to record and manage employee time away, including the request, approval, balance and availability context around that absence. The exact scope varies by product. LeaveVia focuses on leave and team availability rather than payroll, attendance clocking or a full HR system.
What types of absence can LeaveVia manage?
LeaveVia supports configurable leave types and policies. Teams can use those settings for the categories they choose to manage, subject to their own employment rules and internal policies. LeaveVia does not determine statutory entitlement or provide employment-law advice.
Can managers see who is already away before approving an absence?
Yes. Managers can review team availability alongside the request, and configured coverage rules can warn when an approval would take available staffing below the minimum the organisation has chosen.
Does LeaveVia keep leave balances and adjustments traceable?
Yes. Entitlement, accrual, carry-over, adjustments and leave taken are recorded through a leave ledger so the balance is backed by a record rather than a single editable spreadsheet total.
Is LeaveVia an attendance, payroll or compliance system?
No. LeaveVia is focused on leave, balances, requests, approvals and team availability. It does not replace payroll, attendance or time-clock systems, and its configurable policies do not replace checking the employment rules that apply to your organisation.
Put leave, approvals and team availability in one place.
Start with your real leave policy and a small team. No card is required to begin the 30-day trial.