For event teams
Know who is available before leave collides with delivery.
Event agencies, DMCs and production teams work to dates that cannot move. Leave is rarely the problem — finding out about it too late is.
LeaveVia gives the core team one place to request leave and one place to check availability, so approvals happen with the delivery calendar in view.
Start with a 30-day free trial. No card is required to start, and nothing is charged until your trial ends.
The reality today
Where leave and event delivery collide.
Peak periods
Whole seasons are effectively unavailable, and a request approved in a quiet week can still overlap the build for a major event.
Small core teams
A handful of people carry client relationships and production knowledge, so two overlapping absences change what is deliverable.
Onsite delivery and travel look like leave
Time away for a site visit or an onsite delivery gets logged, remembered or assumed as annual leave when there is no shared record.
No single availability view
Availability is reconstructed from messages, shared calendars and memory, usually while somebody is waiting for an answer.
Manual balances
Entitlements are tracked by hand, so nobody is confident whether a request can actually be approved.
What LeaveVia gives you
One shared view of who is away and who is left.
Requests and approvals
Employees request leave in the browser; approvers decide with the context they need and the decision is recorded.
Team availability and coverage
Check the team before approving, with a warning when a period leaves a team below the cover you set.
Balances and ledger
Every entitlement, accrual and day taken is a recorded transaction, so balances add up and corrections stay traceable.
Public holidays
Holiday calendars per country and location, so requests are counted against the days people actually work.
Leave policies
Leave types, leave years, working patterns, pro-rata for part-time and mid-year starters.
Calendar sync
Approved leave can flow into connected Outlook or Google calendars used for planning.
Deliberate scope
Leave and availability only — the rest stays where it is.
LeaveVia answers who is away, how much leave they have and whether a request can be approved. It does not try to replace the systems you use to run events.
- Not crew rostering or shift scheduling
- Not travel booking
- Not event scheduling
- Not project management
Visible enough to plan around, private by default
Colleagues can see who is away so the team can plan cover, while balances, leave history and sensitive detail stay restricted to the employee, their manager and workspace administrators, according to role-based access.
Ready to try LeaveVia with your team?
Start a 30-day free trial in a few minutes — no card required. Prefer to talk it through first? Contact us and we will come back to you.