Requests arrive in different places
A manager approves a message, somebody updates a spreadsheet later, and the shared calendar becomes a third version of the truth.
Leave management software for small teams
Replace scattered leave admin with one clear workflow.
LeaveVia brings employee leave requests, approvals, balances and team availability together without turning your small business into an HR software implementation project.
It is built for teams that have outgrown email, chat and spreadsheets but do not need payroll, recruitment or a full HR suite.
30 days free. No card required to start. Nothing is charged until the trial ends.
Why teams switch
A spreadsheet can record leave. It cannot run the whole leave process.
The problem usually appears when more than one person approves leave, balances need explaining, part-time patterns differ, or several people want the same week away.
Balances become hard to defend
Carry-over, accruals, corrections and mid-year changes make a single remaining-days cell difficult to explain after the fact.
Availability is checked manually
A request looks fine until someone remembers another teammate is already away or a busy period is approaching.
The process depends on one administrator
When the only person who understands the sheet is unavailable, managers lose confidence in the numbers and the approval routine slows down.
What LeaveVia covers
The leave workflow, from request to reporting.
Requests and approvals in one place
Employees submit leave in the browser. Managers review the dates, working days used, current balance and availability context before deciding.
Balances that can be explained
Entitlement, accrual, carry-over, adjustments and leave taken are recorded through a ledger instead of being overwritten in a spreadsheet cell.
Team availability before the decision
See who is already away across a team or location, with coverage warnings when your own configured minimum would be crossed.
- Custom leave types and policies
- Full-time and part-time working patterns
- Public holiday calendars
- Google Calendar and Outlook sync
- Reports and CSV exports
- Role-based access to leave information
Focused by design
Leave management without the rest of an HR suite.
LeaveVia is for leave and availability. It sits alongside payroll, HR records and project systems rather than trying to replace them.
A good fit when you need:
- • a clear request and approval path
- • balances employees and managers can understand
- • visibility of who is away before decisions are made
- • configurable policies without a full HR implementation
Useful next steps
Start with the problem you have today.
Questions before switching
Leave management software: common questions.
What does leave management software do?
Leave management software gives employees one place to request time off and gives managers one place to review requests, balances and team availability. LeaveVia also keeps leave policies, working patterns, public holidays and a traceable leave ledger together.
Is LeaveVia a full HR system?
No. LeaveVia is deliberately focused on leave and team availability. It does not try to replace payroll, recruitment, performance management or a full HRIS.
Can small teams use LeaveVia instead of an annual leave spreadsheet?
Yes. Teams can move requests, approvals, balances and availability out of a shared spreadsheet while still exporting reports when they need a file for review or record keeping.
Can LeaveVia show who is away before a manager approves leave?
Yes. Team availability is shown alongside the leave workflow, and configured coverage rules can warn when an absence would leave a team below its chosen minimum.
Ready to replace the spreadsheet and inbox routine?
Start with your real leave policy and a small team. No card is required to begin the 30-day trial.